What Is Data Archiving?

In today’s world, the power of data is immeasurable. Companies are now beginning to take note of the incredibly accurate insights that data can provide, and they’re doing all they can to put their data to good use. However, there’s one side to the recognition of data that remains somewhat overlooked. And that’s the importance of data archiving. 

Data archiving should now be a priority. It’s vital if companies are to approach their data management in an organised way, but too few organisations are using data archiving to their full advantage. Instead, many are struggling with scattered data lying everywhere from their devices and networks to a whole host of different files and systems.

Data archiving avoids creating a muddle of information, seeking instead to bring data together and expand the opportunities that it can provide. Read on and we’ll explain more about how data archiving works, and why you need to know about it.

What is data archiving? 

Data archiving is sometimes referred to as Enterprise Information Archiving (EIA). Both talk about the processes by which companies seek to archive the information they’ve collected over the years, bringing it together for a number of different reasons.

Once data has been archived, it’s far easier to use that information for strategic planning and compliance requirements. Data archiving can also be beneficial in terms of cost reduction, as storage requirements are often reduced once data has been archived.

Data archiving is increasingly important in the management of company records. A well managed and detailed archive can be enormously helpful for companies looking to prove their compliance. It can also be useful should a company ever face any litigation or issues during auditing.

What information is usually archived in data archiving? 

The term data archiving refers to the archiving of all kinds of different digital information. While it initially meant information transferred by email, companies now use data archiving to collect information from many different sources.

Typically, data archiving will cover everything from data collected via team communication channels such as Slack and Microsoft Teams, to instant messaging platforms, mobile communications, website views, social media interactions and so much more.

As our dependency on online communication grows, so too does the need for careful management of relevant information being shared online.

Why are companies investing in data archiving?

The creation of a brand new data archiving strategy can be a daunting prospect for companies that are new to the idea, however, it’s something that’s well worth looking into in more detail. There are numerous benefits to data archiving.

Here are just a few of them.

Compliance

For many companies, compliance requirements are enormously important. Companies that must adhere to strict guidelines will also usually need to store data for a period of time, and therefore data archiving will be needed.

Companies that must keep electronic records use data archiving to conform to their compliance requirements. It ensures that all relevant data is easily accessible should it ever be needed. 

Faster, easier backups 

Data archiving solves this problem, by making backup processes simpler and faster. Data archiving ensures that inactive data isn’t backed up unnecessarily, streamlining the backup process and cutting out any wasted time.

Growth opportunities 

Cloud data archiving solutions make it easy for companies to scale up as and when they need to. So data archiving actually allows organisations to grow at their own pace, and equips them with the tools they need to support their growth over time.

Companies opting for pay-as-you-go models will be able to scale up their data archiving requirements, and they won’t waste money paying for data they don’t yet have.

Storage requirements 

Companies using data archiving tend to experience a significant reduction in their storage space requirements, which quickly translates to cost savings for most organisations.

Moving information from servers to a dedicated location can also improve speed and performance, thereby boosting productivity for all team members. 

Infrastructure savings 

Virtual data archiving systems offer numerous benefits for companies looking to make the most of their data. They’re surprisingly budget-friendly too. 

Virtual systems actually allow companies to make significant cost savings when it comes to their infrastructure, because locations can be managed in a more refined way. This means that savings are there to be made in everything from office intranets to other IT resources.

If you’d like to find out more about data archiving, or you have any questions about how TRG can help you manage your data, don’t hesitate to contact our team. Get in touch to learn more.

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