Data Center Relocation or Migration: Your Checklist

The huge rise in the amount of data that companies are now having to store has led to an upsurge in the number of businesses needing to relocate or migrate data centers. Often, by migrating or relocating, a business can access a future-proof solution for its data storage needs, while also benefiting from enhanced security and even potential cost savings. However, there is of course a significant amount of work involved in relocating or migrating data center, and this work doesn’t come without an element of risk. 

If you’re thinking of relocating or migrating data center, it’s worth reading up on the common pitfalls of the task, and learning as much as you can about what’s involved before you dive into it. These tasks can seem overwhelming at first, but with the right support on hand businesses can soon start to access the extensive benefits that relocation provides. Take a look at our relocation checklist to get started, and you’ll soon have all the information you need to start exploring the options of relocation or migration. Or if you’d prefer to let the professionals handle it, we offer migration services through our Colo+ product, learn more here.

Plan your budget 

Budget is a big consideration in any move, and it’s something we always recommend you consider before anything else. Make sure you’ve got a set budget in mind for the move and ensure that this budget covers everything you might need. Typical budgets should include overtime costs, contingency plans, additional staffing, relocation company costs, infrastructure, cooling requirements, wiring and the costs associated with risk identification. 

Research moving companies 

If the process of relocating or migrating is leaving you feeling overwhelmed, it may be worth looking into partnering with a certified moving company. These companies can help to coordinate the move for you, and will work with your in-house teams to make sure the task goes ahead with minimal fuss. 

Make an inventory 

You might think you know your equipment like the back of your hand, but it’s all too easy to miss something. So, we recommend that you inventory all hardware and virtual system elements, taking care to record findings about these items as you go. Make a note of the condition of your equipment as well as its size, weight and any serial numbers that could be used to help identify it further down the line. 

Review your insurance and warranties 

Before you embark on the big move, it’s always a good idea to review your current equipment manufacturer warranties and make sure that the coverage you have will be sufficient. If there are any limitations on the coverage, you’ll need to know about these now. Then, look into your internal insurance policies and those of the moving company you have chosen to partner with. Check that these will cover you for any eventuality so you can proceed with confidence. 

Prepare your target server area 

Soon you’ll want to start preparing the target server area. Issues to consider here include network connectivity. You’ll need to obtain a diagram of the server room and establish how network cabling, power management and rack placement will be laid out. Think about VPNs and DNS as you do so. 

In-house deployment will soon follow, so plan safety procedure training and, if you can, rehearse the move with your in-house team. As you do so, you’ll be able to check labelling and packing equipment, cables and rails and make sure everything’s in order and ready to go. 

Warn customers and staff about potential downtime 

If your business is likely to experience any downtime during the move, give your teams plenty of time to warn customers about this. Downtime is usually readily accepted if customers are given enough notice of it, and the timeframe of downtime to be expected is well communicated. Staff too should be warned about the downtime well in advance. 

Prepare your hardware and software 

Hardware and software must be prepared for the relocation. To do so, you’ll want to review and update diagrams of your racks, and verify the availability of backup copies. If any upgrades will be needed during the migration process, now’s the time to organise these. You can also take the opportunity to remove redundant cables and wires, and make sure you’ve got all the packing materials you need for the relocation. 

Shut down devices and test your equipment 

When it comes to deploying your servers, you’ll need to give yourself plenty of time to shut down servers, storage and networking devices in accordance with device guidelines. Once this has been completed, all equipment should be checked, cleaned and repaired if necessary before being packed. Give a team member the responsibility of checking these items, and signing off on all required tests before migration is complete. 

Relocating or migrating data center can be a tricky task, and it’s not without its risks. But we’re here to help guide you through the process, taking the hassle out of what might otherwise have been a time-consuming and difficult job. If you’d prefer to save on the hassle of a migration, TRG offers fully managed colocation options which include migration services. Our NOC team has completed over 20 successful data center migrations in the last year. Get in touch to find out more about our services and how we can help with your relocation or migration. 


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